Tuition and Registration Fee Refunds Procedures

I. Policy Statement

Curriculum tuition and Continuing Education registration fees refund policy is governed by the State Board of Community Colleges. State Board Code Section 1E 900 provides instruction and guidance as to how refunds shall be determined and administered. It is the policy of Central Piedmont Community College to adhere to the policies established by the State Board in Code, as amended from time-to-time.

II. Procedures

A. Curriculum

  1. The College will provide a 100 percent refund to the student if the student officially withdraws, or is officially withdrawn by the college, prior to the first day of the academic period, as noted on the college calendar.
  2. The College will provide a 100 percent refund to the student if the college cancels the course section in which the student is registered.
  3. After an on-cycle course section begins, the College will provide a 75 percent refund to the student if the student officially withdraws or is officially withdrawn by the college from the course section prior to or on either of the following, as noted on the college calendar:
    1. The 10 percent point of the academic period; or,
    2. The 10 percent point of the course section.
  4. For all off-cycle sections, parts 1 through 3 above also apply.
  5. For non-regularly scheduled course sections, parts 1 and 2 apply. Part 3 applies if, and only if, the student withdraws or is withdrawn prior to or on the 10th calendar day after the start of the course.
  6. If the State Education Assistance Authority makes a final validation determination prior to the 10 percent point of the course section or academic term, as determined on the college calendar, the College will provide a 100 percent refund using State funds if all of the following conditions apply:
    1. At the time of the student’s registration, the State Education Assistance Authority made an initial determination that the student was a resident for tuition purposes, as defined in North Carolina General Statutes 116-143.1(a); and,
    2. After validation of the information provided in the student’s residency application, the State Education Assistance Authority subsequently determines that the student was a nonresident for tuition purposes, as defined in North Carolina General Statutes 116-143.1(a); and,
    3. The student officially withdraws from the course section within 10 calendar days of the college notifying the student of the change in residency status.

If the State Education Assistance Authority makes a final validation determination that a student is a non-resident for tuition purposes (as defined in North Carolina General Statutes 116-143.1(a)) after the 10 percent point of the course section or academic term (as determined on the college calendar) the college shall apply the non-resident tuition determination to the following term.

B. Continuing Education/Occupational Extension and Self-Supporting Courses and Seminars

Unless otherwise required by law, the College will not issue a registration fee refund using State funds except under the following circumstances:

  1. The College will provide a 100 percent refund to the student if the student officially withdraws or is officially withdrawn by the College from the course section prior to the first course section meeting; or,
  2. The College will provide a 100 percent refund to the student if the College cancels the course section in which the student is registered; or,
  3. After a regularly scheduled course section begins, the College will provide a 75 percent refund upon the request of the student if the student officially withdraws or is officially withdrawn by the College from the course section prior to or on the 10 percent point of the scheduled hours of the course section. This sub-section applies to all course sections except those course sections that begin and end on the same calendar day. The College will not provide a student a refund using State funds after the start of a course section that begins and ends on the same calendar day.
  4. After a non-regularly scheduled course section begins, the College will provide a 75 percent refund upon the request of the student if the student withdraws or is withdrawn by the College from the course section prior to or on the 10th calendar day after the start of the course section.

C. Self-Supporting Courses and Seminars

Cancellations received at least seven business days prior to the start date of the class are eligible for a full refund. After that, cancellations are subject to the entire fee. Students who don't cancel and don't attend are still responsible for full payment.

III. Refund Due to the Death of a Student

If a student, having paid the required tuition or registration fees for a course section, dies prior to completing that course section, all tuition and registration fees for that course section shall be refunded from State funds to the estate of the deceased upon the College becoming aware of the student’s death.

IV. Military Refunds

A.

Upon request of the student, the College will:

  1. Grant a full refund of tuition and registration fees to military reserve and National Guard personnel called to active duty or active duty personnel who have received temporary or permanent reassignments as a result of military operations that make it impossible for them to complete their course requirements; and,
  2. Buy back textbooks through the colleges' bookstore operations to the extent allowable under the college’s buy back procedures.

B.

The College will use distance learning technologies and other educational methodologies, to the extent possible, to help active duty military students, under the guidance of faculty and administrative staff, complete their course requirements.

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