The Human Resources Department will maintain personnel files for current and past employees. The Chief Human Resources Officer is the designated custodian of such files.

I. Full-Time Employee Files

The following items shall be contained in the personnel files for full-time employees:

A. A completed Central Piedmont Community College employment application (which includes required selective service information).

B. Official transcripts from the college(s) attended, if required for the position (the employee must request that the colleges send transcripts to Central Piedmont) and, if necessary, evidence of required certification or competency.

C. A completed "Interviewed Applicant Recommendation" form.

D. A completed salary information form.

E. Contract for employment, if applicable.

F. Job Description

G. Offer Letter

H. A signed "General Terms of Conditional Employment" form, if applicable.

I. Other appropriate documents.

II. Part-Time Employee Files

The following items shall be contained in the personnel files for part-time employees:

A. A completed Central Piedmont employment application (which includes required selective service information).

B. Official transcripts from the college(s) attended, if applicable (the employee must request that the colleges send transcripts to Central Piedmont) and, if necessary, evidence of required certifications or competency.

C. A completed part-time employment agreement, if applicable.

D. Signed Terms and Conditions of Part-Time Employment agreement, if applicable.

E. Background check documentation.

F. Other appropriate documents.

III. Credentials

Credentials must be kept current and complete in the Human Resources Department. For full-time and part-time faculty, credentials and evidence of competency must be kept current and complete in the office of the Assistant to the Vice President for Academic Affairs. Advanced degrees must be earned, reported, and documented by official transcripts.

Changes

Changes approved by the Board of Trustees on May 6, 2020

Last modified: Monday, January 14, 2008

Approved by Cabinet on July 8, 2002